Deploying automated document generation in Salesforce used to be a time-consuming ask, especially with more complex template layouts that have elaborate graphics and tables, and that need to support different use cases and workflow logic.
But no longer – if you have a modern online template design tool in place. In this article we explain, how Documill Dynamo document generation app for Salesforce helps make things smooth. Read on and learn, how to make the creation of even advanced designs fairly painless in Salesforce.
Quicker template creation with MS-Office-like user experience
The standard edition of Documill Dynamo comes with an online editor that offers an MS-Word-like user experience – with the upside that it can be used with Windows and Mac (and even Linux) computers.
Figure 1. Documill Dynamo online template editor
An extensive set of formatting features is available to you when creating a template, whether it is about setting or blending font sizes and colors or defining line spacing, margins, text areas and so on.
The real benefit of automated document generation is, of course, that when a user initiates document generation, any data in Salesforce can be dynamically fetched to a predefined field in the document so that it is up to date and correct. For this purpose, the online editor allows you to select any Salesforce field and simply drag and drop it to add it as a dynamic field in the document.
Figure 2. Drag and drop dynamic fields anywhere on the template
Flexible graphic design
As for visuals, they can be placed anywhere in the template: also in the background of the text or to decorate whole document pages.
The graphics can be directly inserted into the template or merged as dynamic elements that link to a database. While the former solution is fine for items such as company logos, which are rarely updated, the latter one works well for dynamic graphics like, say, personal sender signatures and product pictures.
Figure 3. Documill Dynamo supports high-quality graphics
Many options for content creation and reuse
In terms of adding text to templates, Documill Dynamo offers a variety of options.
Quick solution: direct to template. You can simply write all the text you have directly on one template from beginning to end and add fields for Salesforce data. This can work well as a quick and dirty solution for creating any document. However, it is a truly feasible option only for producing simple, short documents because of limited possibilities for content reuse.
Versatility with clauses. You can also create parts of the document text as separate snippets, called Documill Dynamo Clauses, store them in Salesforce and link to them from the document you are creating. This way, you can create a library of short texts to be used in multiple documents. All at once, content updates become much easier to make: you change a detail in a snippet once, and any document that will feature it will have the updated content.
Effectiveness with Excel data source. In a custom edition of Documill Dynamo, Excel can be productively used as a database for dynamic content in a document. However, since Excel offers only limited text formatting options, you may have to settle for a more Spartan layout.
Flexibility with hybrid. While versatile, this option is also easy to put to good use, if you are a Windows user and choose a custom edition. You can simply use together all the methods above when making a template and treat each part of the document in the way that works best for you.
Different document variants for different use cases
Do you need, say, three different variants of the same document, long, medium and short, for different uses? Here is what you can do with Documill Dynamo:
- Create three different templates that use shared building blocks. Content updates remain easier, and Documill Dynamo allows you easily to set up a form that lets your users choose the right template each time with a click of a button
- Give users options to add attachments. If you want to give your users a little more choice, you can create parts of the document as separate HTML or pdf attachments. Using Documill Dynamo’s forms, you can allow your users select the appropriate ones for each customer and case (see the figure below).
Figure 4. Select attachments to a document with a few clicks
Take care of content management
Are there any key considerations when deciding between the options above? Here is one: be careful with database and source file management: the more you have sources, the more complexity you will encounter in maintaining them.
So better organize all files well right from the start and keep it that way. Documill Dynamo allows you to simply store everything in Salesforce and make the best use of its version control feature, which Documill Dynamo fully supports.